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ScreenSafe has released location recce guidance after discussions with WorkSafe and Screen Auckland, and based on recommended guidelines from the Ministry of Health regarding limits on social gatherings in public places.

These guidelines are for a location recce in an uncontrolled public space. You will need to adhere to the social gathering limit applicable to the alert level in your region. If you cannot limit your recce numbers to the limits, you will need to apply for a council permit, with a COVID-19 Safety Plan in place.

Read the full location recce guidance

Piggy bank wearing a surgical mask

If your income or business has been impacted by Alert Levels 3 and 4, you may be eligible to apply for financial support. As many directors and editors are self-employed, this is an overview of what support is available from the New Zealand Government to help sole traders and the self-employed.


Wage Subsidy August 2021

Self-employed people and sole traders anywhere in New Zealand can apply for the Wage Subsidy Scheme through the Work and Income website if they are eligible. It’s paid as a two-week lump sum to support businesses that have experienced a decline in revenue attributed to the continuation of Alert Levels 3 and 4.

Each round opens for two weeks. Applications for the fourth round, Wage Subsidy August 2021 #4, opened on Friday 1 October and will remain open until 11.59pm on Thursday 14 October.

Resurgence Support Payment (RSP)

The COVID-19 Resurgence Support Payment helps to cover wages and fixed costs for businesses who have been directly affected when there is an increase to Alert Level 2 or higher for a week or more. Sole traders can receive a payment of up to $1,900.

When applications open in MyIR, they will also remain open for one month after all of New Zealand returns to Alert Level 1.

  • Applications for the 1st payment under the alert level increase announced on 17 August are still open.
  • Applications for a 2nd payment under the RSP opened on 17 September.
  • Applications for a 3rd payment will open on 8 October.

Small Business Cash Flow Loan Scheme (SBCS)

The Government will provide loans to small businesses, including sole traders and the self-employed, impacted by COVID-19 to support their cash flow needs. Applications are open through myIR until 31 December 2023. This is a loan so you will need to pay it back, but it’s interest free if you pay it within 2 years.

COVID-19 Short-term Absence Payment

A one-off $359 payment when you cannot work from home and you:

  • need to stay at home while waiting for a COVID-19 test result.
  • need to stay home and look after a dependent child who has been asked to get a COVID-19 test.
  • live with someone who has been at a location of interest and need to stay home while they wait for the person in the household to get a negative test result.

You can apply for it through Work and Income at any time, but cannot be taken while you receiving the Wage Subsidy August 2021 or Leave Support Scheme.

COVID-19 Leave Support Scheme

This scheme provides self-employed people with an income, paid at a flat rate, if they cannot work from home while they’re self-isolating. You need to meet certain criteria to apply.

More information can be found at Work and Income. But note that you can’t get more than one COVID-19 payment at the same time.

Other Support

If you are still having trouble meeting your needs, you might be able to get help from the Ministry of Social Development (MSD). You do not need to be on a benefit to get help with urgent costs, such as medical costs, rent or mortgage payments and utility bills.
Use this tool to check what you might get.

Advice for self-employed people with tax-related concerns:
https://www.ird.govt.nz/covid-19/business-and-organisations/self-employed

 


The above information is provided as an overview guide only based on the COVID-19 financial support tool at www.covid19.govt.nz. Make sure you read the official information provided by IRD, MSD and the Ministry of Business, Innovation and Employment to decide which support best suits your personal situation.

There are a few options available to enable editing with your director, or if you are assisting your editor, when you’re unable to be in the same room or premises. There are both low and high end options depending on budget constraints.


DEGNZ board member Margot Francis has been editing remotely during the level 4 lockdown and describes the Low end system she uses:

Zoom has a screen sharing feature which we are using. It works mostly pretty well, the director can see my timeline in real time and we can talk etc but there is a lag when we actually want to screen the cut on the director’s end so we do an QT output and upload to them.

We also send bins back and forth – the important thing in editing remotely like this is that the media has to be mirrored – the editor, director, and post house have to have mirrored media. In our case all media has to go first to the post house and then sent to editor/director.

I am also using Chrome Remote Desktop – kind of like Teamviewer so that I can communicate easily with the post house about importing new media. We haven’t checked whether we can also screen remotely.

We have an FTP site for importing avid media – installing software such as Filezilla or PC/Mac or Cyberband.

For me all this takes longer but I’m sure there are other ways to go.

There are some workflow considerations connected to mirroring the media. This upload of April 2020 sets them out clearly – go to point 2. Islands of Media.

And while you’re there, check out point 5. Media in the Cloud: Avid Edit on Demand which is an early background on Avid EOD.

Which takes us to CLOUD BASED, High end solutions:

James Brookes of Department of Post uses a Cloud option:

There are plenty of options. We have a film using Evercast at the moment, check out their video here.

We can also achieve a similar thing through our Light Post setup where we send the NDI stream from Avid to the input of Zoom. That gets you the full frame out of the Avid to a Zoom window.

We also use H265 encoders to send SDI streams to producers’ homes; they connect a stream in VLC and can see the Avid output.

Images & Sound also offer Evercast which they find very reliable, being able to stream full HD. Andrew Ross of I&S says, “It is an all-in-one solution that we have used with some big name productions, including Netflix jobs and a couple of overseas movies that were edited here so it seems to pass the security tests put in place by those companies.”

Images & Sound are also test driving Moxion’s new Realtime feature.

A laptop may still be required for communication where Zoom/Skype is required.

Working from Park Road Post Production, Assistant Editor Scott Milligan is working on Avid Edit on Demand to support his editor in Los Angeles. Scott shared the following:

Below is an interview I did with Avid along with my current remote workmates, about working on Avid Edit On Demand, and gives a rough overview of how it works. This was early on in the project, we have since advanced our workflow, and are now able to automatically sync media and bins between systems.

Scott’s interview is Avid Post Cafe Episode 4 – Global Production.

Avid will set you up with a plan to suit your project. This will be a set cost per month based on the number of virtual machines, TBs of storage, uploading and downloading of data, as well as time logged.

During a conversation with Scott, the following points came up:

With Avid EOD (and Evercast), files are uploaded to the Cloud and are then accessible by as many users you want – no need for drives or big uploads to be shuffling between locations.

Essentially you are remoting into a machine which is connected to a Nexis server, so most ways work the same way as working off a Nexis in a post facility.

As you are remoting to another machine, your local machine doesn’t need to be powerful. Avid EOD will work well off a mac mini.

NDI in Avid can be used to output your video signal via software such as Zoom or Evercast.

Make sure you have good fibre internet. WIFI signal can fluctuate – So it’s better to be wired in. Think of it like a pipeline from Avid EOD to you – anything along that pipeline can cause the information to move slowly.

Depending on your distance to the server you choose, there can be latency issues. For example, using a server in the USA from NZ results in about a four frame delay.

Trying to keep it simple is best – Share cuts to several people at once using software like PIX or Moxion. Work with the director, sharing the video signal via NDI, and talk via audio call. Setup automatic syncing of data using transfer folders via Dropbox, Resilio, or Filecatalyst Hotfolder.

Most of Avid Edit on Demand detail can be found here.

Both Evercast and Avid EOD are high end products and charge accordingly. They can be set up inside 24 hours with no additional hardware.

Scott also recommends the cheap remote desktop app Jump Desktop.

5th October 2021

Please find the links below and pdf’s attached to the revised ScreenSafe COVID-19 Protocols, including a cover letter outlining the key updates, revised departmental roles and alert levels.

As you have seen from recent events, government guidelines, both for private and business situations, will continue to change as we adapt to a life with a mostly vaccinated population. However, the ScreenSafe Protocols remains a strong and vital source for best practice screen work during this pandemic. They have been through both NZFC and peer review, and should be followed for all screen industry work.

In regards to yesterday’s announcement by the Prime Minister – like us, you might have found it more confusing than enlightening, as it spoke more to personal situations than controlled work sites, and did not yet contain clear timeframes with practical relevance to the screen industry.

However, it referred to Phases 1-3 within the current Alert Level 3, and in the past we’ve been considered alongside Hairdressing, Hospitality and other close contact work which looks like it may be allowed at Phase 3. We have reached out to WorkSafe for additional clarity around Phases 2 and 3 – and will pass that on as soon as they get guidance from government.

In the meantime, Auckland and Waikato based productions should continue to follow ScreenSafe Level 3 guidelines, with the key restrictions still being:

  1. No Close Proximity Work
  2. Limited people on set, particularly in confined spaces with limited or poor ventilation.

Finally – this is a great time to get vaccinated if you feel comfortable doing so. It is the best way you can protect yourself, your family and your colleagues.

And it may be the road map for our country and industry to fully open up again. https://bookmyvaccine.covid19.health.nz/

If you have specific questions or concerns, please don’t hesitate to get in touch with us or any of your regular safety officers.

Below are the links to the current updates:

ScreenSafe Cover Letter

Updated ScreenSafe COVID H&S Protocols

Updated ScreenSafe Alert Levels

Revised Department Roles

I would like to thank the ScreenSafe COVID Health and Safety team for reviewing these protocols and a special thank you to the New Zealand Film Commission for funding the review.

Ngā mihi,

Kelly Lucas

Executive Officer
Screen Industry Guild Aotearoa New Zealand Inc.
(Previously the NZ Film & Video Technicians’ Guild Inc.)

7th September 2021 – SCREEN INDUSTRY DISTRIBUTION

Kia ora koutou katoa to all in the Screen Industry, hoping you are all staying safe in your bubbles!

Please note the ScreenSafe COVID-19 Health and Safety team is currently looking at what Protocols need to be reviewed, particularly in light of the new Delta variant.

For now, please refer to the ScreenSafe website – https://screensafe.co.nz/covid-19-coronavirus/ – particularly the Protocols and Summary Guidelines around L4, L3, and Level 2.

These are still a really great guide for what is allowed at each level.

You can download today’s update in PDF here.

For the avoidance of doubt, please note the following:

Level 4: NO filming is possible/other than registered news organisations and essential programming.

Level 3: Very limited production activities may be possible. Please carefully assess whether your activities can be postponed to L2. If not, please carefully assess each action and whether it complies with the guidelines and works to minimise risk at all points.

The key issue to consider for Level 3 is physical distancing. For instance – location scouting, with appropriate PPE, and in controlled circumstances, can be undertaken – depending on the ability to minimise contact / risk / avoidance of breaking bubbles.

Any activity needs to be able to adhere to physical distancing guidelines. This limits both prep and filming activities – e.g. close contact between crew such as a camera team who cannot be physically distanced, or performers and makeup/hair. Please see L3 guidance for full details.


Yesterday the government made some more changes to the COVID-19 rules. The below changes will be
reflected in the updated Protocols, but since we know a lot of you are preparing for filming in Level 2, the below will hopefully answer your most pressing questions for Level 2 filming.

Level 2 / Mask Wearing

Mask wearing is now mandatory for anyone aged 12+ in indoor public places like shops, malls and public spaces: https://covid19.govt.nz/alert-levels-and-updates/alert-level-2/#work-and-business.

For screen work, ScreenSafe highly recommends mask wearing at Level 2. And some productions may require it.

Level 2 / Restrictions on Gatherings

Gatherings (social gatherings, concerts, hospitality businesses, etc.) are now restricted to 50 people for indoor venues and 100 for outdoor venues.

However, work sites like film productions do NOT adhere to number restrictions, PROVIDED they are a working in a fully controlled environment (with contact tracing and health questionnaire for everyone on site, and with all necessary hygiene and PPE measures in place).

Note: Due to the aggressive nature of the Delta virus, productions are advised to take careful consideration before filming with extras and/or large crew numbers during Level 2.

Level 2 / Physical Distancing in Public Spaces

Physical distancing in public places, e.g. retail stores, libraries, gyms and museums will be 2 metres.

However, for work sites like film productions the physical distancing requirement is still 1 metre, PROVIDED they are a working in a fully controlled environment (with contact tracing and health questionnaire for everyone on site, and with all necessary hygiene and PPE measures in place).

Note: Close Proximity work (work within 0-1 metres) like hair and make up are still allowed for, and for screen work is specifically addressed in the Close Proximity Environment sections of the Screen Industry COVID-19 Protocols.

Travel Out of Auckland – Current

While Auckland remains in a higher COVID level to the rest of the country, essential workers traveling out of the Auckland region will need to show proof of a negative COVID-19 test from the last week. Note: Only news and media outlets are classified as essential work, so for most of Auckland screen workers regional travel is not allowed until Auckland is in Level 2.

Delta / Other Likely Updates to the Protocols:

As per the updated Government guidance – some recommended guidelines are now mandatory or should be applied in all circumstances, namely:

Check-In/Contact Tracing – while everyone seemed to be doing well on this before, it is now mandatory in all circumstances for all sites, so ensure this is very closely adhered to.

Risk Minimisation – e.g. Hygiene Procedures, Airflow, Contact Minimisation. Look to assess your pre-production, shooting (when allowed), and post production, around how you can increase hygiene and minimise contact. From wearing PPE, to limiting numbers and increasing airflow. These are all our tools to help minimise the risk of exposure and spread.

Testing/Vaccinations/Privacy & Health Concerns – our revision is also likely to contain further guidance in this area. Until clarification is provided, please follow current MBIE guidance and ensure that human rights and privacy rights are respected at all times.

Registration with ScreenSafe – please also ensure every production continues to register with ScreenSafe –
https://screensafe.co.nz/covid19/registration/.

Any specific queries or concerns, please reach out to ScreenSafe at info@screenguild.co.nz or your industry organisation.

Ngā mihi,
SCREENSAFE NZ